Seating plans that keep every promise you made to your guests.
Tell SeatSense who belongs together, who should not share a table and who needs a step-free place. It proposes a plan that respects all of it, shows its reasoning, and waits for your approval.
Try it below. Everything here is sample data, and nothing you change is saved.
An Evening of Thanks · seating
Sample gala, fictional guestsEvery hard rule is met
- Households together. Families stay at one table.
- Keep apart. Marcus Bell and Ethan Ross at different tables.
- Step-free place. Sam Taylor at a seat with level access.
- Interpreter view. Hana Kim at Table 2, facing the interpreter.
- Host table. Hosts and guests of honour at Table 1; spare places go to others.
- Preference. Guests who chose to meet new people sit together when possible.
Suggested arrangement. All hard rules are met.
The seating chart is where good intentions go to get lost.
Most seating is done late at night with sticky notes or a spreadsheet, after the replies are in and everyone is tired. One late decline moves a whole family, a reshuffle puts two estranged cousins side by side, and the guest who asked for level access ends up at the table behind the steps. Nobody meant it. There was simply no way to keep every rule in view at once.
From replies to a published plan
What you get
- A plan that meets every hard rule, or a clear list of the rules that conflict
- Plain-language reasons for each placement, visible only to you and your team
- Versioned, publishable plans with place cards and table lists to match
- Late changes repaired locally, without reshuffling the whole room
- Accessible seating that is never behind a paywall
Start from the people who are actually coming
SeatSense reads confirmed replies for the function you are seating, with households, plus-ones and dietary or access requests already attached. Declines and late changes update the list automatically.
Set the rules that matter to you
Keep households together, keep particular people apart, reserve tables for guests of honour and mark which seats have level access or a clear view of an interpreter. These are hard rules: they are never quietly bent.
Ask for a suggestion
SeatSense proposes a complete plan that meets every hard rule and then works on preferences, such as seating guests who chose to meet new people near each other. If the rules cannot all be met, it tells you exactly which ones conflict.
Adjust, lock and ask again
Drag people where you want them, lock the seats you care about and ask for a fresh suggestion around your choices. Any rule a move breaks is flagged immediately.
Read the reasons, then publish
Select any guest to see why they sit where they do. When you are happy, publish a version. Place cards, table lists, the caterer’s service sheet and the door lookup all follow that version.
What SeatSense hands to the rest of your event
Attergo modules share one guest list, one venue and one ledger, so work done here is already where it is needed next.
- SeatSense with Invitations and RSVPsInvitations and RSVPsEvery reply, decline and access request updates who needs a seat at each function.
- SeatSense with EventTwinEventTwinSeats belong to tables drawn to scale, so moving furniture never loses a guest’s place.
- SeatSense with Event-day operationsEvent-day operationsThe published plan powers seat lookup at the door and escorts for guests who asked for help.
- SeatSense with HouseholdsHouseholdsHousehold groupings arrive ready to keep together, so families are never split by accident.
Asked about SeatSense
Does SeatSense decide where people sit without me?
No. SeatSense proposes a plan and you approve it. You can move anyone, lock seats, change rules and ask for a new suggestion as often as you like. Nothing is published until you choose to publish it.
What information does SeatSense use about my guests?
Only what you enter and what guests choose to share in their reply: households, the rules you set, access requests and optional preferences. It never infers relationships, religion, health or anything else from names or photos.
Optional social preferences, such as being seated near people with similar interests, need each adult guest’s consent and can be withdrawn at any time.
What happens if my rules cannot all be met?
SeatSense tells you which rules conflict and why, for example a household of six and a table of five, instead of breaking one silently. You decide what to change: add a seat, split the rule or move a table.
Can guests see why they were seated somewhere?
No. Reasons and rules are visible only to you and the team members you allow. Guests see their own table, and only when you choose to share it.
Does it work for conferences and classrooms, not only banquets?
Yes. SeatSense works with round tables, rows, classroom layouts, reserved sections and multi-session events, using the layout you draw in EventTwin.
Related
Put SeatSense to work on your next event.
Start free, add your guests and switch on more as your plans take shape.